Be sure that your application is complete, clear and is signed and dated. Also, be sure to include, at a minimum, an official plat/plot or site plan and drawing [drawn to scale1] with dimensions clearly marked. Additionally, a floor plan, elevation drawing, photo(s), color chips, etc. may be required for your specific project.
The ARC may reach out to you to request information or documentation that is missing from your application. Homeowners have 2 weeks to submit the requested information or will be sent a letter of denial for the project. Submit your application as soon as possible, allowing at least 30 days for review and processing. During this time, you can obtain any necessary building and electrical permits or variances you may need from the county. Remember, approval of a project by the ARSC does not relieve you of your obligation to obtain county permits, and vice versa.
Your application will be forwarded to the ARSC. Members of the ARSC may request to make a site visit. You may be contacted directly by one of the ARSC members to clarify any application details.
The ARSC’s decision will be approval or disapproval, or approval with limiting conditions or provisions. Then your application goes back to the management company which will notify you of the ARSC’s decision. You will receive written notification in the mail detailing the ARSC’s decision.
If your application has been approved, you will have 3 months to complete your project; the approval is final and runs with the property (not just the residency time of the current homeowner) unless an exception is stated in the approval letter. Applications which are not approved may be resubmitted if they address the reason(s) for the original application’s rejection.
If your application has not been approved, you may appeal the decision to the Board of Directors and their decision will be final.
WHAT IF I DON’T WAIT FOR APPROVAL?
If you start alterations without first obtaining written approval of your plans, you do so at your own risk. If you fail to submit an application, or if your application is turned down or modified, you may be required to remove or change an alteration. If approval is not received prior to improvements being made, additional fees may result.
WHAT IS THE PROCESS FOR STANDARDS ENFORCEMENT?
Every resident is asked to report violations. However, Meadowville’s management company is responsible for the enforcement and violation process. Routine checks are carried out by the management company. When residential architectural complaints are brought to their attention, they are investigated as promptly as possible. If a complaint is found to be a violation, the homeowner is contacted and asked to correct the problem within 15 days (or such other longer period of time as is deemed appropriate by the managing agent, in consultation with the Board President and/or the Chair of the ARSC, given the nature of the violation), either by removal of the problem or submission of an application to ARSC, or by repair in case of a maintenance problem. Our experience is that most problems are corrected at this stage.