The Architectural Review Committee consists of homeowner volunteers and is designed to maintain the architectural integrity of the Homeowners’ Association of Meadowville Landing
Purpose and Responsibilities of the Architectural Review Committee:
A. To propose standards and guidelines for adoption by the Board of Directors for all architectural alterations, changes and additions in order to help homeowners in their planning of proposed projects, maintain architectural harmony in the Community and enhance property values.
a. Once these recommendations are complete they will be presented to the Board of Directors for adoption and shall be distributed to all Home Owners after adoption by the Board.
B. To administer and review all written requests for architectural alterations, changes and additions which may affect the exterior appearance of any dwelling, lot or common area.
C. To observe the area that will be affected by any change, to vote for approval or disapproval of any such change. The requesting homeowners shall be provided written results of the decision within 45 days of receipt of his/her written application for alteration.
D. To provide, in some cases, approval alternatives or changes within the scope of the change being requested, in order to aid the homeowner in achieving all or some of their proposed goals or benefits.
a. In the event the homeowner’s request is denied, the homeowner will receive written notice of reason for denials.
b. APPEAL: The homeowner may submit a written appeal of the Architectural Review Committee’s final decision to the Board of Directors within 10 business days. The Chair of the ARC will provide the reason or be present for the appeal hearing with details of the reason for denial to the Board of Directors.
E. To inspect, after the completion of work by homeowner, all approved architectural changes to verify their conformance to the approved plans.
F. To inspect the projects on a regular basis to insure homeowners compliance with the Meadowville Landings architectural standards.
G. To assist the Board of Directors and Management, through written recommendations, regarding the review and enforcement of the Association Documents regarding Use Restrictions and Rules and Regulations.
i. Any homeowner that is current on HOA fees and free of any architectural violations is eligible to be a member on a volunteer basis. Membership in the Architectural Review Committee shall consist of a minimum of 2 members.
B. ARC Chair:
a. The Committee Chair must be one of the 2 minimum volunteer members. The Committee Chair is the liaison between the Architectural Review Committee, the Management Company and the Board of Directors.
All official decisions made by the Architectural Review Committee will be done through the Smart Webs Website constituting the majority of a quorum of the appointed volunteer members. If a majority vote is not reached then an in person meeting will need to be held so that the committee can collectively make a decision.
To gather an equal representation on ARC applications that are reviewed and voted on, there will be a limit of 2 volunteers in the following format.
a. Meadowville Landing no more than 2 voting Volunteer Members
b. Villages/Riverboat no more than 2 voting Volunteer Members
c. Mount Blanco/ The Landings no more than 2 voting Volunteer Members
d. Twin Rivers no more than 2 voting Volunteer Members
The schedule and number of meetings may be adjusted by the committee based on the volume of architectural submissions and projects the committee has been assigned.
All volunteers are asked to be ready and able to conduct Inspections of approved architectural changes to verify their conformance to the approved plans. Provide the home owner with a signature form confirming the completion of the architectural changes. Report if there are any violations to the Architectural Review Committee Chair who will inform the Management Company and the Board of Directors.
Volunteers are required to attend committee meetings with the understanding that there will be an unserstanding and allowance of vacations, military requirements, sick time, planning and absence for other reasons. It is asked that when possible, that you provide such notice to the committee chair.
Should any volunteer need to take a leave of absence from the volunteer role for a longer period of time, it is the responsibility of the volunteer to inform the Committee Chair. They will be welcomed back when they inform the committee chair they are ready to return.
If members are unable to meet the obligations of the committee, the member will be removed and another homeowner will be appointed. Three attempts will be made to contact the volunteer before any changes will be made.
For all meetings the Volunteers will be given as much notice as possible.
In addition to the volunteer roles, voting volunteers are also required to log into smart webs to vote at least once weekly.
Voting volunteers are required to check their provided email at least once weekly for follow up and responses.
There is an understanding that there will be an allowance and understanding for vacations, military requirements, sick time, and absence for other reasons. It is asked that when possible, that you provide such notice to the committee chair so they plan accordingly with you for the purpose of your voting role.
Should any volunteer need to take a leave of absence from the volunteer role for a longer period of more than 3 weeks , it is the responsibility of the volunteer to inform the Committee Chair so that they may plan accordingly with you for the purpose of your voting role. The volunteer will be welcomed back when they inform the committee chair they are ready to return.
If voting members are unable to meet the obligations of voting, the Voting Volunteer’s voting privileges will be removed and another homeowner will be appointed. The Chair will make at least 3 reminder attempts before removing the voting volunteers. The chair will make the changes as necessary.
The Architectural Review Committee is not authorized to enter into any contracts or agreements with third parties or on behalf of the Board of Directors.
The Architectural Review Committee is not authorized and will not discuss any ARC applications with any third party vendors or persons.
The Architectural Review Committee is not authorized to discuss any ARC related matters with anyone other than the homeowner. Any discussions with Board Directors shall be done so by the Committee Chair in a Board Directors meeting or directly with the ARC Liaison.
The Architectural Review Committee is not authorized to discuss any matters on the Facebook page.